Details of the organisation

The Aquasports Cross Trust provides a camping holiday for teenagers to teach water sports and the Christian faith. It lasts for one week in August each year and is run by volunteers from a range of churches across the country.

Address of holiday: Westhorpe Farm Little Marlow Bucks SL7 3QR
Address of registered office: 41 Byron Avenue South Woodford London E18 2HH
Charity Number: 1075300 Company Number: 03745310
Registered by AALA
Insurance Company Public Liability insured by Access Insurance(Special Events Policy)
Leaders of the holiday: Greg and Andrea Ainsworth
Safeguarding Co-ordinators (children and adults): Alice Baird
Deputy Safeguarding Co-ordinator (children and adults): Jez Nugent
Where reference is made in this document to the Leadership this should be taken to mean the Trustees of the Aquasports Cross Trust who oversee and delegate to the leadership team.

Our commitment
As a Leadership we recognise the need to provide a safe and caring environment for children, young people and adults. We acknowledge that children, young people and adults can be the victims of physical, sexual and emotional abuse, and neglect. We accept the UN Universal Declaration of Human Rights and the International Covenant of Human Rights, which states that everyone is entitled to “all the rights and freedoms set forth therein, without distinction of any kind, such as race, colour, sex, language, religion, political or other opinion, national or social origin, property, birth or other status”. We also concur with the Convention on the Rights of the Child which states that children should be able to develop their full potential, free from hunger and want, neglect and abuse. They have a right to be protected from “all forms of physical or mental violence, injury or abuse, neglect or negligent treatment or exploitation, including sexual abuse, while in the care of parent(s), legal guardian(s), or any other person who has care of the child.” As a Leadership we have therefore adopted the procedures set out in this safeguarding policy in accordance with statutory guidance. We are committed to build constructive links with statutory and voluntary agencies involved in safeguarding.

The policy and any attached practice guidelines are based on the ten Safe and Secure safeguarding standards published by Thirtyone:eight.

The leadership recognises that where workers from a number of different churches are joining the camp there is a need for clarity with regard to all child protection matters because they may have their own safeguarding policy and procedures.

It is expected that all team members agree that:

  • All allegations of child abuse will be referred to the Camp Safeguarding Co-ordinator or her deputy. If the suspicions in any way implicate both the Co-ordinator and the Deputy Co-ordinator, Thirtyone:eight should be contacted for advice, preferably by the camp leader.
  • The Camp Safeguarding Co-ordinator has responsibility to action all allegations or suspicions of abuse. If the suspicions in any way involve the Co-ordinator then the matter should be reported to the Deputy Co-ordinator.
  • The Co-ordinators and camp leaders have the authority to contact either Children’s Services local to the child’s home, Children’s Services or the Police local to the Camp but in the first instance Thirtyone:eight should be contacted for advice. Allegations will be dealt with on a ‘need to know’ basis.
  • If allegations involve a child or worker from a sending organisation then the leader of that church or a nominated person (i.e. their safeguarding coordinator) will be informed. It is expected they will keep confidence and not investigate the matter themselves.
  • Should a sending organisation have other reporting mechanisms, this will be discussed and an agreement made with that church/organisation.

The Leadership undertakes to:

  • Endorse and follow all national and local safeguarding legislation and procedures, in addition to the international conventions outlined above.
  • Provide on-going safeguarding training for all its workers and will regularly review the operational guidelines attached.
  • Support the Safeguarding Coordinators in their work and in any action they may need to take in order to protect children and adults with care and support needs.
  • The Leadership agrees not to allow the document to be copied by other organisations.

Section 2: Prevention
Understanding abuse and neglect

Defining child abuse or abuse against an adult is a difficult and complex issue. A person may abuse by inflicting harm or failing to prevent harm. Children and adults in need of protection may be abused within a family, an institution or a community setting. Very often the abuser is known or in a trusted relationship with the child or adult.

In order to safeguard those in our places of worship and organisations we adhere to the UN Convention on
the Rights of the Child and have as our starting point as a definition of abuse, Article 19 which states:

  1. Parties shall take all appropriate legislative, administrative, social and educational measures to protect the child from all forms of physical or mental violence, injury or abuse, neglect or negligent treatment, maltreatment or exploitation, including sexual abuse, while in the care of parent(s), legal guardian(s) or any other person who has the care of the child.
  2. Such protective measures should, as appropriate, include effective procedures for the establishment of social programmes to provide necessary support for the child and for those who have the care of the child, as well as for other forms of prevention and for identification, reporting, referral, investigation, treatment and follow-up of instances of child maltreatment described heretofore, and, as appropriate, for judicial involvement.

Also for adults the UN Universal Declaration of Human Rights with particular reference to Article 5:
No one shall be subjected to torture or to cruel, inhuman or degrading treatment or punishment.

Detailed definitions, and signs and indicators of abuse, as well as how to respond to a disclosure of abuse,
are included in appendix B.

Safer recruitment
The Leadership will ensure all workers will be appointed, trained, supported and supervised in accordance with government guidance on safe recruitment. This includes ensuring that:

  • There is a written job description / person specification for the post
  • Those applying have completed an application form and a self declaration form
  • Safeguarding has been discussed on application
  • Written references have been obtained, and followed up where appropriate
  • A disclosure and barring check has been completed where necessary (we will comply with Code of Practice requirements concerning the fair treatment of applicants and the handling of information)
  • Qualifications where relevant have been verified
  • A suitable training programme is provided for the successful applicant
  • The applicant has been given a copy of the organisation’s safeguarding policy and knows how to report concerns and gives written confirmation that s/he will follow the policy and procedures.

Safeguarding training
The Leadership is committed to on-going safeguarding training and development opportunities for all workers, developing a culture of awareness of safeguarding issues to help protect everyone. All our workers will receive induction training and receive “Aquasports specific” safeguarding training on an annual basis led by the safeguarding co-ordinators. The Leadership will also ensure that children and adults with care and support needs are provided with  information on where to get help and advice in relation to abuse, discrimination, bullying or any other matter where they have a concern.

Management of Workers – Codes of Conduct
As a Leadership we are committed to supporting all workers and ensuring they receive support and supervision. All workers have been issued with a code of conduct towards children, young people and adults with care and support needs. This is in Appendix C

Section 3: Practice Guidelines

As an organisation working with children, young people and adults with care and support needs we wish to operate and promote good working practice. This will enable workers to run activities safely, develop good relationships and minimise the risk of false or unfounded accusation.

As well as a general code of conduct for workers we also have specific good practice guidelines for every activity we are involved in and these are in Appendix C

Working in Partnership
The diversity of organisations and settings means there can be great variation in practice when it comes to safeguarding children, young people and adults. This can be because of cultural tradition, belief and religious practice or understanding, for example, of what constitutes abuse.
We believe good communication is essential in promoting safeguarding, both to those we wish to protect, to everyone involved in working with children and adults and to all those with whom we work in partnership. This safeguarding policy is just one means of promoting safeguarding.

Section 4: Responding to allegations of abuse
Under no circumstances should a team member carry out their own investigation into an allegation or suspicion of abuse (see appendix B for guidance on responding to disclosures). Follow procedures as below:

  • The worker or volunteer should make a report of the concern using the proforma available from the
    Safe guarding co-ordinators;
  • The person in receipt of allegations or suspicions of abuse should report concerns as soon as possible to Alice Baird (hereafter the “Safeguarding Co-ordinator”) who is nominated by the Leadership to act on their behalf in dealing with the allegation or suspicion of neglect or abuse, including referring the matter on to the statutory authorities;
  • In the absence of the Safeguarding Co-ordinator or, if the suspicions in any way involve the Safeguarding Co-ordinator, then the report should be made to Jez Nugent (hereafter the “Deputy”).
  • If the suspicions implicate both the Safeguarding Co-ordinator and the Deputy, then the report should be made in the first instance to Thirtyone:eight PO Box 133, Swanley, Kent, BR8 7UQ. Tel: 0303 003 1111. Alternatively contact Social Services or the police.
  • The Safeguarding Co-ordinator should contact the appropriate agency or may first ring the Thirtyone:eight helpline for advice. She should then contact social services in the area the child or adult lives or one of the following : Buckinghamshire Children’s Social Services Tel: 01296 383 962 Out of hours Tel: 08009 997 677. Buckinghamshire Adult Social Services Tel: 0800 137 915 Out of hours Tel: 0800 999 7677
  • The Safeguarding Co-ordinator may need to inform one of the following depending on thecircumstances and/or nature of the concern
  • The trustee responsible for safeguarding (Sue Albon) who may need to liaise with the insurance company or the charity commission to report a serious incident.
  • The designated officer or LADO (Local Authority Designated Officer) if the allegation concerns a worker or volunteer working with someone under 18.
  • Suspicions must not be discussed with anyone other than those nominated above. A written record of the concerns should be made in accordance with these procedures and kept in a secure place. At the end of the week of the camp the written records are stored securely at the registered office of the Aquasports Cross Trust.
  • Whilst allegations or suspicions of abuse will normally be reported to the Safeguarding Co-ordinator, the absence of the Safeguarding Co-ordinator or Deputy should not delay referral to Social Services, the Police or taking advice from Thirtyone:eight.
  • The Leadership will support the Safeguarding Co-ordinator/Deputy in their role and accept that any information they may have in their possession will be shared in a strictly limited way on a need to know basis.
  • It is, of course, the right of any individual as a citizen to make a direct referral to the safeguarding agencies or seek advice from Thirtyone:eight, although the Leadership hope that members of the organisation will use this procedure. If, however, the individual with the concern feels that the Safeguarding Co-ordinator/Deputy has not responded appropriately, or where they have a disagreement with the Safeguarding Co-ordinators as to the appropriateness of a referral they are free to contact an outside agency direct. We hope by making this statement that the Leadership demonstrate its commitment to effective safeguarding and the protection of all those who are vulnerable.

The role of the safeguarding co-ordinator/ deputy is to collate and clarify the precise details of the allegation or suspicion and pass this information on to statutory agencies who have a legal duty to investigate.
Detailed procedures where there is a concern about a child:
Allegations of physical injury, neglect or emotional abuse.

If a child has a physical injury, a symptom of neglect or where there are concerns about emotional abuse, the Safeguarding Co-ordinator/Deputy will:

  • Contact Children’s Social Services (or Thirtyone:eight) for advice in cases of deliberate injury, if concerned about a child’s safety or if a child is afraid to return home.
  • Not tell the parents or carers unless advised to do so, having contacted Children’s Social Services.
  • Seek medical help if needed urgently, informing the doctor of any suspicions.
  • For lesser concerns, (e.g. poor parenting), encourage parent/carer to seek help, but not if this places the child at risk of significant harm.
  • Where the parent/carer is unwilling to seek help, offer to accompany them. In cases of real concern, if they still fail to act, contact Children’s Social Services direct for advice.
  • Seek and follow advice given by Thirtyone:eight (who will confirm their advice in writing) if unsure whether or not to refer a case to Children’s Social Services.

Allegations of sexual abuse
In the event of allegations or suspicions of sexual abuse, the Safeguarding Co-ordinator/Deputy will:

  • Contact the Children’s Social Services Department Duty Social Worker for children and families or Police Child Protection Team direct. They will NOT speak to the parent/carer or anyone else.
  • Seek and follow the advice given by Thirtyone:eight if for any reason they are unsure whether or not to contact Children’s Social Services/Police. Thirtyone:eight will confirm its advice in writing for future reference.

Detailed procedures where there is a concern that an adult is in need of protection

Suspicions or allegations of abuse or harm including; physical, sexual, organisational, financial, discriminatory, neglect, self-neglect, forced marriage, modern slavery, domestic abuse.

If there is concern about any of the above, Safeguarding Co-ordinator/Deputy will:

  • Contact the Adult Social Care Team who have responsibility under the Care Act 2014 to investigate allegations of abuse. Alternatively Thirtyone:eight can be contacted for advice.
  • If the adult is in immediate danger or has sustained a serious injury contact the Emergency Services, informing them of any suspicions.

Allegations of abuse against a person who works with children/young people
If an accusation is made against a worker (whether a volunteer or paid member of staff) whilst following the procedure outlined above, the Safeguarding Co-ordinator, in accordance with Local Safeguarding Children Board (LSCB) procedures will:

  • Liaise with Children’s Social Services in regards to the suspension of the worker
  • Make a referral to a designated officer formerly called a Local Authority Designated Officer (LADO) whose function is to handle all allegations against adults who work with children and young people whether in a paid or voluntary capacity.
  • Make a referral to Disclosure and Barring Service for consideration of the person being placed on the barred list for working with children or adults with additional care and support needs. This decision should be informed by the LADO if they are involved.

Allegations of abuse against a person who works with adults with care and support needs
The safeguarding co-ordinator will:

  • Liaise with Adult Social Services in regards the suspension of the worker
  • Make a referral to the DBS following the advice of Adult Social Services The Care Act places the duty upon Adult Services to investigate situations of harm to adults with care and support needs. This may result in a range of options including action against the person or organisation causing the harm, increasing the support for the carers or no further action if the ‘victim’ chooses for no further action and they have the capacity to communicate their decision. However, this is a decision for Adult Services to decide not the church.

Section 5: Pastoral Care

Supporting those affected by abuse

The Leadership is committed to offering pastoral care, working with statutory agencies as appropriate, and support to all those who have been affected by abuse who have contact with or are part of the organisation.